1. Introduction
The Conference on Diversity in Engineering 2026 ("CDE 2026", "we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our delegate portal (the "Service").
CDE 2026 is organized by the Canadian Federation of Engineering Students (CFES) and hosted at the University of Victoria from November 20-22, 2026.
2. Information We Collect
2.1 Information You Provide
When you register for CDE 2026 or use our delegate portal, we may collect:
- Name and email address
- University or institution affiliation
- Program of study and year
- Pronouns (optional)
- Profile photo (from your authentication provider)
- LinkedIn profile URL (optional)
- "My Why" statement and other profile information you choose to share
2.2 Information Collected Automatically
When you use our Service, we may automatically collect:
- Device information (browser type, operating system)
- Usage data (pages visited, features used)
- Session attendance and check-in data
- Connection data when you scan other delegates' QR codes
3. How We Use Your Information
We use the information we collect to:
- Provide and maintain the delegate portal
- Facilitate networking between conference attendees
- Track session attendance and manage conference logistics
- Calculate and display Impact Points on the leaderboard
- Send important conference announcements and updates
- Improve our services and user experience
- Comply with legal obligations
4. Information Sharing
We may share your information in the following circumstances:
- With other delegates: Your name, university, and profile information (based on your privacy settings) may be visible to other conference attendees through the delegate directory and when you connect via QR code scanning.
- With conference organizers: CFES staff and CDE 2026 volunteers may access your information to facilitate the conference.
- With sponsors: Only if you explicitly opt-in by visiting sponsor booths and scanning your badge.
- Service providers: We use Supabase for authentication and data storage, which processes data in accordance with their privacy policy.
- Legal requirements: We may disclose information if required by law or to protect our rights.
5. Your Privacy Controls
You have control over your information:
- Profile visibility: You can choose whether to appear in the delegate directory.
- Contact sharing: You control whether your email and LinkedIn are visible to connections.
- Profile editing: You can update or delete your profile information at any time through the portal.
- Account deletion: You may request deletion of your account by contacting us.
6. Data Security
We implement appropriate technical and organizational measures to protect your personal information. However, no method of transmission over the Internet or electronic storage is 100% secure. We use Supabase for secure data storage and authentication, with row-level security policies to ensure users can only access appropriate data.
7. Data Retention
We retain your personal information for as long as necessary to provide the Service and fulfill the purposes described in this Privacy Policy. After the conference, we may retain anonymized aggregate data for statistical purposes. You may request deletion of your data at any time.
8. Third-Party Services
Our Service uses the following third-party services:
- Supabase: For authentication and database services
- Google OAuth: For sign-in functionality
- Apple Sign-In: For sign-in functionality
- Vercel: For website hosting
Each of these services has their own privacy policies governing their use of your data.
9. Children's Privacy
Our Service is intended for university and college students and is not directed at children under 16 years of age. We do not knowingly collect personal information from children under 16.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us at:
CDE 2026 Organizing Committee
Email: [email protected]
Canadian Federation of Engineering Students
c/o University of Victoria
Victoria, BC, Canada
